Aqipa GDPR
Dear Business partner,
Since May 2018, the EU General Data Protection Regulation is valid. The privacy notice ensures that you as a business partner understand how we use your data. Rest assured that the secure and sensitive handling of data is a top priority for us. In case of questions regarding the use of your data, don't hesitate to contact us at dataprotection@aqipa.com.
Thank you
Your Aqipa Team
In order to achieve better legibility, gender-neutral expressions were omitted. All personal terms refer to both genders.
We process the following data and pass it on to the following recipients:
| Categories of personal data | Shipping Providers | Accounts receivable insurance | Bank/Factorbank | Tax consultant | Auditor | Collection agency | Tax authority | IT Partner | Suppliers |
|---|---|---|---|---|---|---|---|---|---|
| SAP-Number | x | x | x | x | x | x | x | x | x |
| Company address | x | x | x | x | x | x | x | x | x |
| Delivery address | x | x | x | x | x | x | x | x | x |
| Name person | x | x | x | x | x | x | x | x | x |
| Person address | x | x | x | x | x | x | x | x | x |
| Phone number | x | x | x | x | x | x | x | x | x |
| Email address | x | x | x | x | x | x | x | x | x |
| Website | x | x | x | x | x | x | x | x | x |
| Contracts | x | x | x | x | x | x | x | ||
| VAT number | x | x | x | x | x | x | x | x | |
| Turnover/Balances | x | x | x | x | x | x | x | ||
| Payment history | x | x | x | x | x | x | |||
| Invoices | x | x | x | x | x | x | |||
| Date of birth | x | x | |||||||
| Gender | x | x |
Furthermore, we process further information about you, which you yourself have obviously made public. This term does not include data that are sensitive in terms of data protection, in particular racial and ethnic origin, political opinions, religious or ideological beliefs, trade union membership, genetic or health information.
We process the data for the following purpose
| Master data creation, administration, order entry, returns processing, invoicing, delivery tracking, turnover evaluations, bonus WKZ accounting, customer contracts, supplier contracts |
| Posting bank |
| Check VAT number |
| Reconciliation of accounts receivable |
| Vendor reconciliation |
| Dunning |
| Monthly report to the insurance company |
| Credit limit query for receivables insurance |
| Credit limit maintenance and control of limit overruns |
| Factorbank Filing (all customer master data and open items are transferred to the factor bank on a weekly basis) |
| Preparation and posting of the cash book |
| Reconciliation of accounts receivable |
| Reconciliation of account payable |
| Reconciliation internal settlement |
| Storage and archiving |
| Tax clarification/checking of business cases |
| Preparation of quarterly and annual financial statements |
| Communication tax consultant, various tax reports |
| Trade fair organisation |
| Condition processing |
| Delivery of goods |
Data processing with contractors
Even if we hire a contract processor, we remain responsible for the protection of your data. We only use contract processors outside the European Union if an adequacy decision has been taken by the European Commission for the third country concerned or if we have agreed on appropriate guarantees or binding internal data protection regulations with the contract processor.
We pass on data to the following contractors for the following purposes
| Recipient | Purpose |
| Shipping Providers | Delivery of goods |
| Accounts receivable insurance | Monthly report |
| Bank/Factoring bank | Submission sll customer master data and open items |
| Tax consultant | Tax clarification/examination of business cases, preparation of quarterly financial statements or annual financial statements, tax returns |
| Auditor | Financial auditing |
| Collection agency | Collection processing |
| Tax authority | Tax returns |
| IT Partner | Checking and improving the IT function |
We delete
your master data and other personal data basically after the end of the contractual relationship, at the latest however after all legal storage obligations have elapsed. Please note that your data will not deleted during an ongoing procedure (objection, outstanding invoices, etc.).
You can exercise the following rights with regard to the processing of your data
- Right to information
You may request confirmation from us as to whether and to what extent we process your data.
Contact/Controller
Aqipa GmbH
Mag. Christian Schlechter
Data protection
Möslbichl 78, 6250 Kundl
dataprotection@aqipa.com
Right to rectification: If we process your personal data that is incomplete or inaccurate, you may request that we correct or complete it at any time.
Right to erasure: You may request us to delete your personal data if we process it unlawfully or if the processing interferes disproportionately with your legitimate protection interests. Please note that there may be reasons that prevent immediate erasure, e.g. in the case of legally regulated storage obligations.
Right to restrict processing: You may request us to restrict the processing of your data if
- you contest the accuracy of the data for a period of time that allows us to verify the accuracy of the data.
- the processing of the data is unlawful, but you refuse to delete it and instead request a restriction on the use of the data,
- we no longer need the data for the intended purpose, but you still need the data to assert or defend legal claims, or
- you have lodged an objection to the processing of the data.
Law to data transferability: You can ask us to provide you with the data you have entrusted to us for storage in a structured, common and machine-readable format, provided
- that we process this data based on the given and revocable consent or to fulfil a contract between us, and
- this processing is carried out using automated methods.
Right to objection: you can also withdraw your consent given to us at any time. If you withdraw such consent, this has no effect on the fulfilment of our contractual obligations. If you withdraw your consent, we will no longer use your data for the aforementioned purposes. If we process your data to perform tasks in the public interest, to exercise official authority or if we invoke the need to protect our legitimate interest during processing, you can object to this data processing if there is a predominant interest in protecting your data.
Right to complain: If you believe that we violate Austrian or European data protection law when processing your data, please contact us to clarify any questions. Of course, you also have the right to complain to the national data protection authority, and from 25 May 2018 also, to a supervisory authority within the EU.
Assertion of rights: If you wish to assert any of the above rights against us, simply use our contact options.
Confirmation of identity: In case of doubt, we may request additional information to confirm your identity. This is for the protection of your rights and privacy.
Excessive claim of rights: Should you exercise one of the above rights manifestly unfounded or particularly frequently, we can demand an appropriate processing fee or refuse to process your application.
Duration: This Aqipa privacy notice is valid from 25 June 2017 and replaces the previous privacy policy.
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